Office Administrator Apply for position

Job Duties and Responsibilities:

Target Start Date: ASAP
Overall Function
The Office Administrator is directly responsible for ensuring the smooth overall functioning of the office facilities and for supporting the Los Angeles headquarters office of Ergobaby. Ergobaby is a leading provider of innovative baby carriers, strollers, car seats, and related accessories. The office administrator oversees all day-to-day office functions, performs regular routine administrative activities and manages special projects.

• Ensure smooth operation of the LA office and acts as the lead operator of the LA office. Responds to customer enquiries and requests.
• In charge of all filing, AR, AP and general office files
• Developing and implementing new administrative systems, such as record management;
• In charge of mail and distribution and coordination of approval process
• Facilitating all office expenditures
• Organizing the office layout and maintaining supplies of stationery and equipment;
• Maintaining the condition of the office and arranging for necessary repairs;
• Assist with organizing meetings which may include typing the agenda and taking minutes, ordering refreshments
• Ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
• Promoting staff development, training and coordination of employee events;
• Arranging regular testing for electrical equipment and safety devices;
• Assist with payroll time sheets
• In charge of all shipments, FED-EX and UPS accounts
• Assist with sample cataloging and organization of storage area
• Stuff and mail company invoices and bills
• Misc projects as requested by Senior Management

• A minimum of five years of office management experience
• Ability to work under pressure, manage multiple deadlines and respond to demands with diplomacy and tact
• Diligent, detail oriented, and self-motivated
• Strong interpersonal and organizational skills are essential
• Experienced in with standard office equipment and facilities maintenance including a range of office software, including email, spreadsheets and databases;